Terms and Conditions of Hack To The Rescue

genAI4good edition

June 2023

I General provisions

1. These Terms and Conditions Terms define the terms and conditions of a hackathon organized under the name Hack To The Rescue Generative AI for Good edition hereinafter referred to as Hackathon or Event.
2. The Organizer of the Hackathon is Tech To The Rescue Foundation with its registered office at ul. Biala 4 00895 Warsaw Poland entered into the Register of Entrepreneurs and the Register of Associations and the Foundation of the National Court Register kept by the District Court for the capital city of Warsaw in Warsaw 13th Commercial Division of the National Court Register under KRS number 0000937683 NIP number 5272981322 Organizer which may be contacted by sending a message to the following email address personaldatatechtotherescue.org.

II Definitions

For the purpose of these Terms the following terms shall have meanings ascribed to them below

1. Website shall mean the website available at containing information on the Hackathon and enabling registration for participation in the Hackathon as a Participant through the Platform
2. User shall mean an adult natural person using the Website.
3. Registration Platform shall mean a website to which the User is redirected from the Website to register for participation in the Hackathon as the Participant. Redirection to the Platform takes place after clicking on the Register tab on the Website and starting the Registration process on the Website. The Platform is offered as part of the Eventory Platform provided by 6Connex International sp. z o.o. with its registered office in Krakow
4. Assessment platform website at the electronic address used to upload and store projects created as part of the hackathon.
5. Challenge problems identified by nonprofit organizations submitted to the Hackathon for developing solutions
6. Communication platform a dedicated application used for contact between participants mentors organizers etc. during the hackathon
7. Competition the competition is an integral part of the Hackathon where Participants compete to develop the best generative AI solutions to the Challenges posed by the nonprofit organizations.
8. Participant shall mean an adult entitled to participate in the Hackathon and receive additional benefits specified in detail in Section VI.3 of these Rules
9. Path shall mean one or more Challenges grouped by their theme
10. Schedule shall mean a detailed Hackathon schedule determined by the Organizer made available on the Website. The Schedule is indicative and is subject to change
11. Sponsor shall mean an individual or a company funding awards in the Competitions organised as part of the Hackathon. They can take patronage of a Challenge Path or a whole Hackathon
12. Partner shall mean a company participating in the Hackathon presenting its products and services. A Partner may act as a Sponsor. They can take patronage of a Challenge Path or a whole Hackathon.

III Date and place

1. Hackathon shall be held online. The Hackathon will start on 14 June 2023 at approximately 1000 am CET and will end on 15 June 2023 with the announcement of the results.
2. Competitions will be held at the time and place of the Hackathon to provide solutions to the problems presented Competition or Competitions.
3. The results of the Competitions shall be announced on 15 June 2023 at the end of the Hackathon.

IV Participation in the Hackathon as the Participant

1. Hackathon participants may be adult natural persons with full legal capacity.
2. For the purposes of the Hackathon and Competitions Participants from one company shall set up Teams comprising from 3 to 5 members. Each company can register more than one Team for the Hackathon.
3. Please be informed that the Hackathon schedule assumes that Participants will perform activities of high intensity for more than 24 hours. The Participant should reasonably assess and in the event of any concerns consult a physician whether his or her health allows him or her to participate in the Hackathon.
4. Participants shall demonstrate conduct that does not pose threat to the safety of others in particular Participants shall comply with the Terms.

V Registration for participation in the Hackathon

1. Participation in the Hackathon shall be subject to registration of a Participant. To do so a User shall correctly fill in the registration form that can be found at the following URL address.
2. Registration shall begin on 28 April 2023 and end on 13 June 2023.
3. User shall register other Participants based on their consent. Personal data of the Participant submitted by another User are processed for purposes related to the handling of participation in the Hackathon based on the consent of Participants Article 6.1.a. of the GDPR. If another User registers the Participant to participate in the Hackathon the User should be entitled to provide the Controller with the Participants personal data. The User is obliged to present an appropriate authorization or power of attorney at each Controllers request.
4. In the registration form for Participants available on the Platform and the Website the User shall provide the following data for himself and the Participant first name and surname email address telephone number company name Team name nickname for the Discord application please provide a direct and upto date email address as the ticket organizational information related to the Hackathon etc. will be sent to that email address.
5. Before submitting the registration form regarding a Participant the User shall read these Terms and the Privacy Policy. By sending a filled in form to the Organizer the User offers the Organizer to execute an agreement on participation in the Hackathon.
6. Registration shall be effective only if a User accepts these Terms.
7. The Organizer may refuse participation in the Hackathon by persons reasonably suspected to have registered for a purpose other than to participate in the Competitions organized as part of the Hackathon in particular to recruit employees. In such an event registration shall be deemed ineffective and the registration fee shall be refunded.

VI The Hackathon event

1. The Assesment Platform will be made available to the Participants from 1000 a.m. on 15 June 2023 to 100 p.m. on 15 June 2023.
2. The Hackathon will start at 1000 a.m. CET on 14 June 2023 and will end at 500 p.m. on 15 June 2023.
3. If all Challenges are resolved the Hackathon may be shortened before the expiry of the prescribed time.
4. As part of the Event the Organizer reserves the right to organize additional activities such as workshops lectures competitions etc.
5. The agenda of activities will be available on the event website no later than the day of the event.

VII Competitions

1. During the Hackathon a number of Competitions independent of each other shall be held as part of which solutions will be developed for Challenges.
2. Challenges shall involve IT problems for which a Team will be expected to develop an original solution subjects will be presented in the description of a given Challenge.
3. Each Competition shall have an award that can be won in a given Competition.
4. The list of Competitions and Sponsors shall be available at the event website. The list of Sponsors shall be updated no later than on the Hackathon opening day.
5. Each Competition shall begin with the presentation of a Challenge by the nonprofit organization the Organizer the Sponsor or a person designated by the Organizer.
6. Once the subject of the Challenge is announced Participants shall have until 100 p.m. on 15 June 2023 to provide a relevant solution. Any Participant may complete the task before the designated deadline. The manner of submission of a solution to a given Challenge is by uploading it to Assesment Platform. Detailed instruction will be provided during launch of the Hackathon.

VIII Panel of judges and evaluation criteria

1. Solutions provided to individual tasks shall be evaluated by the panel of Judges designated for a given Competition consisting of at least two Judges. Judges shall be appointed by the Sponsor or the Nonprofit or the Organizer. Judges appointed to individual panels shall be published at the event website no later than on the opening day of the Hackathon.
2. The Jury selects the winning team according to the solutions innovation usefuleness easiness to deploy and maintain safety completeness and quality.
3. If the solutions developed by the Participants do not score at least 50 percent of the maximum number of points prizes need not be awarded.
4. Decisions of the Judges are made by a simple majority of votes. In the event of an equal distribution of votes the decision of the Chairperson of the panel of Judges elected by the members of the panel from among its members before the beginning of the Competition is binding.
5. The decisions of the Judges are final and cannot be appealed against.
6. After the lapse of the specified period no further modifications and corrections shall be made in the developed solution. Any modifications and corrections made after the lapse of the specified period shall not be taken into consideration by the Judges.

IX Copyrights

1. The awarded solutions created as part of the Hackathon may involve intellectual property rights including copyrights.
2. The economic copyrights and other related IP rights upon the grant of awards to the winning Participants shall be transferred to the respective nonprofit organization and published on an opensource license or the nonprofit should be granted by the Participants an indefinite free license to the solution
3. The economic copyrights referred to in abovementioned point 1 shall be transferred in the following fields of use
4. permanent or temporary reproduction of the solution in whole or in part by any means and in any form
5. translation adaptation layout change and any other changes
6. dissemination including lending or renting a solution or a copy thereof
7. permitting third parties to exercise their derivative copyrights related to the solution.
8. Copyrights shall be transferred under a relevant agreement between the parties.

X Awards

1. Awards granted in Competitions shall be prizes and monetary awards.
2. The list of prizes and monetary awards to be granted as part of individual Competitions shall be available at the event website. The list of awards shall be updated no later than on the Hackathon opening day.
3. Monetary awards will not be transferred directly to the winning Participants. Instead the winning Team will win the opportunity to choose a nonprofit organization that needs to be legally registered in its country of origin to whom the Organizers will transfer the monetary award as a donation.
4. Monetary awards will be donated to the nonprofit organization chosen by the winning team within 180 days of the day the results are announced. The Organizers reserve the right to verify the legal registration of the chosen nonprofit organization and may request additional information to confirm the legitimacy of the donation.
5. The offered prizes shall not be exchanged for monetary awards other prizes or cash equivalents.
6. The awards are funded by Sponsors and the Organizer.
7. Awards shall be granted only to winning Teams. However the Sponsors and the Organizer reserve the right to award distinctions and additional minor prizes to specific Teams whose projects will be considered valuable by the Organizer or by the panel of judges. In the event of any doubts Section IX Copyrights shall not apply to the teams which are awarded a distinction.

XI Personal data

1. The entity acting as the controller of personal data shall be Tech To The Rescue Foundation with its registered office at ul. Biala 4 00895 Warsaw Poland entered into the Register of Entrepreneurs and the Register of Associations and the Foundation of the National Court Register kept by the District Court for the capital city of Warsaw in Warsaw 13th Commercial Division of the National Court Register under KRS number 0000937683 NIP number 5272981322 which may be contacted at the following email addresses personaldatatechtotherescue.org.
2. All information regarding data processing is included in the Privacy Policy available on the Website.

XII Complaints

1. The User may lodge complaints to the following email address hackathontechtotherescue.org
2. or in writing to the registered address of the Organizer.
3. A complaint concerning the proceedings of the Hackathon may be submitted within 14 days after the end of the Hackathon. A complaint shall be deemed to have been lodged on the date of receipt of such complaint by the Organizer.
4. Complaints lodged after the lapse of the period specified in Section XIII.2. shall not be recognised.
5. The Organizer shall review any complaints within 14 days after the date of their submission. If the Organizer does not reply to a complaint within the deadline specified above it shall be deemed that the complaint was granted i.e. the Organizer considered the Users statement or request as justified.

XIII Code of Conduct regulations

1. Hack To The Rescue is a community event intended for learning collaboration and engagement in creating digital solutions with social impact. All Participants Sponsors Nonprofit representatives Judges are expected to show respect and courtesy to others throughout the event.
2. Hackathon Participants shall demonstrate conduct that does not pose any threat to the safety of other Participants observe the law and these Rules as well as immediately follow the instructions of the Organizer.
3. Participants of the Hackathon shall respect the rights and personal dignity of other Participants. Participants shall be strictly prohibited from harassing other Participants. Harassment shall be deemed as offensive verbal comments on sex gender age sexual orientation disability physical appearance body size race ethnicity or religion as well as intentional intimidation persecution improper physical contact and unwanted sexual attention. In addition during the Hackathon it shall be prohibited to use words and symbols commonly recognised as prohibited including rude language or expressions that may offend religious or ideological feelings or implying discrimination.
4. Participants shall promptly notify the Organizer of any instances of misconduct in particular those indicated above by other Participants.

XIV Recording the Hackathon

1. The Organizer and the Hackathon Partners are entitled to record and distribute the recordings of the Hackathon both in audiovisual form of documentation for journalistic news and interview artistic or music videos as well as in visual form for documentary and artistic photography for the purposes of documentation promotion or advertising. In connection the image of people present at the venue where the Hackathon takes place may be recorded free of charge and then distributed in a manner and for the purposes described above for an indefinite period of time to which the Hackathon Participant consents upon entering the Hackathon venue.
2. The Organizer warns that the course of the Hackathon will be filmed photographed transmitted and recorded as part of radio Internet and other public broadcasts according to any current technical method.

XV Outofcourt dispute resolution

1. Any disputes that may arise between the Organizer and a Participant who is a consumer may be resolved on an amicable basis. For detailed information on the methods and access to forms of outofcourt dispute resolution see the website of the relevant authority.
2. Detailed information on the possibility of having recourse to an outofcourt complaint and redress mechanism outofcourt dispute resolution as well as the rules of using these procedures is also available at the offices and on the websites of county municipal consumer ombudsman social organizations whose statutory tasks include consumer protection including the Polish Consumer Federation Association of Polish Consumers Provincial Inspectorates of the Trade Inspection and on the websites of the Office of Competition and Consumer Protection.
3. In the event of a dispute between the Organizer and a Participant who is a consumer concerning the agreement on participation in the Hackathon the consumer shall be entitled to having recourse to an outofcourt complaint and redress mechanism through the EU ODR online platform available at the official EU website.
4. A Participant who is a consumer has the right to apply to the Provincial Inspector of the Trade Inspection for initiation of mediation proceedings regarding amicable settlement of the dispute between the consumer and the Organizer.
5. A Participant who is a consumer has the right to apply to the permanent consumer arbitration court for resolution of the dispute arising under the concluded agreement.

XVI Final provisions

1. At the time of registration a User shall declare that he or she has read and accepted these Terms. Registration thus the participation in the Hackathon shall be subject to acceptance of these Terms. These Terms will also be provided in electronic form in PDF format.
2. Unless otherwise stated in the Terms communication between the Organizer and the User who submitted the registration form for a Participant to the Organizer will be carried out electronically to the Users email address indicated in the Account settings and to the following Organizers email address hackathontechtotherescue.org or any other address in the techtotherescue.org domain or Discord Platform.
3. Participants of the Hackathon shall observe these Terms.
4. Participants who despite being requested to cease a breach of these Rules fail to comply with the Organizers instructions in particular if their conduct poses a threat to the safety of other Participants or if they disrupt the proceedings of the Hackathon shall immediately leave the Hackathon and shall not be entitled to any claims against the Organizer.
5. The Privacy Policy constitutes an integral part of these Terms.
6. The Organizer reserves the right to change the date of the Hackathon or cancel it only in the case of the occurrence of events beyond its control which makes it impossible to conduct the Competition within the date specified in these Regulations.
7. The Organizer reserves the rights to make any changes to the Terms. Users will be notified of any change made to the Terms via an announcement in the Service within a window of 14 days prior to the implementation of such a change.
8. In all organizational matters including disputes during the Hackathon the decisions of the Organizer shall prevail.